RoamHub360 adds desk booking, hot desking and meeting room booking to your existing Microsoft 365 tenant — inside Teams and Outlook, secured by Entra ID single sign-on.
RoamHub360 is a Microsoft 365 desk booking system that runs inside your existing Office 365 tenant. Staff book desks, hot desks and meeting rooms from Microsoft Teams, Outlook, the web or mobile, signing in with Entra ID single sign-on. Administrators get interactive floor maps, booking policies and utilisation analytics — without a separate identity system.
Most desk booking tools ask you to stand up a second user directory, invite everyone in again and manage a separate set of accounts. RoamHub360 takes the opposite approach. It is built to live inside the Microsoft 365 environment your organisation already runs, so identity, calendars and collaboration stay in one place.
That means people sign in with the Microsoft credentials they use every day, book a desk or room from the tools they already have open, and see those bookings in their Outlook calendar. For IT, there is no new password store to secure and no duplicate directory to keep in sync — access is governed by the same Entra ID groups and Conditional Access policies you already maintain.
A short, standard path from connecting your tenant to people booking desks from Teams.
Each part of the platform maps to a Microsoft service you already run.
Runs against your existing tenant — no duplicate data, no parallel account lifecycle to manage.
Book a desk or room from inside Teams — a hot desk booking system in the place your team already works.
Desk and room bookings sync to Outlook, so people see where they are sitting alongside their meetings.
Users, groups and access come straight from Entra ID, with your MFA and Conditional Access applied.
One Microsoft login for everything — no new passwords for staff, no new directory for IT.
Occupancy reporting layered on top of Microsoft data helps you plan hybrid capacity with evidence.
Microsoft 365 covers room mailboxes and some hybrid features. Here is where a dedicated desk booking system adds value.
| Capability | Microsoft 365 native | RoamHub360 on Microsoft 365 |
|---|---|---|
| Meeting room booking | Yes — Outlook / Exchange room mailboxes | Yes, plus visual room selection and rules |
| Individual desk booking | Not in standard plans | Yes — full desk booking |
| Hot desking rules | Limited | Configurable — scheduled, first-come, team-based |
| Interactive floor maps | No | Yes — pick a desk on a live map |
| Check-in / no-show handling | No | Yes — check-in and auto-release |
| Utilisation analytics | Basic room usage | Cross-site desk & room utilisation reporting |
| Entra ID SSO | Yes | Yes — same identity, same policies |
| Books from inside Teams | Partial | Yes — desks and rooms in Teams |
Microsoft continues to expand hybrid-work features such as Microsoft Places; you can read Microsoft's own documentation on room and workspace mailboxes at Microsoft Learn. RoamHub360 complements those capabilities with a purpose-built desk booking experience and analytics.
Adoption is the hardest part of any workplace tool. When booking a desk happens in Microsoft Teams, next to the chats and meetings people already have open, they actually use it — there is no new app to remember and no extra login. That is the practical advantage of a desk booking system for Office 365 tenants over a standalone product.
For IT and security teams, the win is governance. Because RoamHub360 relies on Entra ID, every access decision inherits your existing identity controls — MFA, Conditional Access, group membership and joiner-mover-leaver processes. When someone leaves and their Microsoft account is disabled, their desk booking access goes with it. No orphaned accounts, no separate offboarding step.
Microsoft 365 can book meeting rooms natively through Outlook and Exchange room mailboxes, and Microsoft Places adds some hybrid-work features. However, there is no full desk booking system with interactive floor maps, hot desking rules and utilisation analytics built into standard Microsoft 365 plans. RoamHub360 adds that layer on top of your existing tenant.
No. RoamHub360 uses Entra ID (Azure AD) single sign-on, so employees sign in with the same Microsoft 365 credentials they already use. There are no new passwords to manage and access is controlled centrally through your existing groups and policies.
Yes. RoamHub360 is designed to work inside Microsoft Teams so staff can book a desk or meeting room without leaving the app they already use to collaborate. Bookings also appear in Outlook calendars.
Yes. RoamHub360 supports hot desking with configurable rules — first-come, scheduled or team-based desks — and lets people book from Teams, Outlook, the web or mobile. Administrators can set booking windows, check-in requirements and team seating policies.
Because RoamHub360 deploys into your existing Microsoft 365 tenant and uses Entra ID for identity, there is no separate user directory to build. Deployment focuses on connecting the tenant, loading floor plans and configuring booking policies, so most single-site rollouts are measured in days rather than months.
Explore more: RoamHub360 overview · full feature tour · Skedda alternative comparison · our Microsoft 365 services.
Book a walkthrough and we'll show desk and room booking inside Teams and Outlook, Entra ID sign-on and the admin dashboard — in an environment like yours.